General Attendee Travel

Individuals attending Working Connections that live more than 50 miles away from FSCJ Downtown Campus may be eligible for up to $750 travel reimbursement. If you are getting reimbursed from the CTC grant. FSCJ will provide a hotel for your stay. Participants must register at the hotel and provide a credit card to secure the reservation. At the end of the workshop, FSCJ will pay the hotel directly for your room only for the entire week. The cost of the hotel will be included in your $750 reimbursement. Information on the hotel will be posted soon.

Getting Started

Please review the following information prior to making travel arrangements. You are personally responsible for following the guidelines below. Questions and concerns should be directed to: wc@fscj.edu

Eligibility Criteria

To be eligible for this level of reimbursement, you must meet the following criteria.
  • You must provide on your school letter head a letter stating you are employed as faculty or staff member.
  • Live 50 miles away from the FSCJ Downtown Campus in Jacksonville, FL
  • Serve as a currently employed public school faculty or staff member
  • Attend all five days of the conference - Monday morning, June 19, 2017 - Friday afternoon, June 23, 2017
  • Complete end of course online surveys and action plan for using knowledge obtained
  • Travel funds are available on a first come first served basis until grant travel funds are exhausted.

Covered Expenses

The $750 travel reimbursement can cover the following categories. Please click the link for detailed information about allowable expenses in each category. All are listed on the "Estimated Travel Worksheet" form. Each eligible person is funded up to $750. The grant will cover hotel, mileage, or airfare, and per diem up to $750. Mileage or airfare will be determined by whichever is most economical. Once identified, you will need to register for the hotel and FSCJ will the hotel directly for your room only. The hotel will be approximately $109 per night for 5 nights which leaves about $205 for mileage (or airfare) and per diem. Since a Continental breakfast and lunch is provided at the conference, the per diem will consist of dinner for 5 nights (Sunday-Thursday). Per Diem for dinner is $19 per night and mileage is reimbursed at $.445 per mile.
Travel Category
What you Submit


Car Mileage
Google Maps/MapQuest printout showing mileage
from your home campus. College pays $.445 (forty four and one half cents) per mile from your from your home campus to FSCJ (401 West State Street, Jacksonville, FL 32202).
Airfare
May be allowed if most economical mode of travel. (if airfare is less than mileage)
Per Diem
Lunch is provided each day. Per Diem for dinner will be reimbursed at a rate of $19.
Lodging
Participants must register at the hotel and provide a credit card to secure the reservation. At the end of the workshop, FSCJ will pay the hotel directly for the entire week.
The cost of the hotel will be calculated as part of your $750 reimbursement

Hotel Information:


Omni Hotels and Resorts
Jacksonville, FL
Phone: 1-904-791-4837
Fax: 1-904-791-4809
Reservations: 1-800-THE OMNI (1-800-843-6664)

Ask for the Summer Working Connections Conference to make your reservation.

Expenses Not Covered

The following expenses are NOT reimbursable. The only expenses covered are the items listed in "Covered Expenses" section above. Please see detailed travel categories below for more information.
  • Car rental
  • Parking
  • Meals ( Continental breakfast and lunch will be provided at the event)
  • Toll fees and gasoline purchases
  • Travel agent fees
  • Travel insurance or similar fees
  • Hotel room upgrades, valet parking and personal expenses

Important Info


  • Approved travel will be reimbursed on a first-come, first-served basis until funds are exhausted. Your travel reimbursement eligibility will be confirmed via e-mail after your registration for the event.
  • Reimbursement requests will not be processed until after the event ends and after you have provided all required paperwork and original receipts as described above.
  • Reimbursement paperwork is due no later than TBD. If you are not able to provide all required documentation by this date, you waive your right to reimbursement
  • Travel Reimbursement should be completed no later than TBD
  • email to wc@fscj.edu or mail documents to:

Florida State College at Jacksonville
Advanced Technology Center
NET Department Summer Working Connections
Room 213
401 West State Street
Jacksonville, FL 32202

  • All decisions of the FSCJ Business Office regarding travel reimbursements will be final.
  • All reimbursement submissions are subject to review and approval and may not be guaranteed.

Checklist

  • Register at Event Bright (when registration opens).
  • Complete the "Estimated Travel Worksheet” form. (Please note that at the top, “Travel START Date & Time” refers to the day and time that you left your house and “Travel END Date & Time” refers to the day and time that you returned home.)
  • If you are requesting mileage, provide a Google Maps or MapQuest print-out documenting miles traveled from your home campus to the FSCJ.

Questions?
All questions regarding travel reimbursement should be directed to: wc@fscj.edu



Back to Chart